June 14-15, 2023
Warsaw, Poland

Showcase Exhibitor Resource Centre

Aviation Week Contacts

Arabella Miller – Senior Events Manager
Email: [email protected]
Mobile number: +44 (0) 7739 686 733

Anita J. Wright – Associate Show Manager
Email: [email protected]
Mobile number: +1.718.730.3192

Hannah Bonnett – Events Content Director
Email: [email protected]
Mobile number: +44 (0) 7827 284 127

Georgia Halliday – Conference Producer
Email: [email protected]
Mobile number: +44 (0) 7393 002 707

Social Media

Please feel free to tweet about the event, the hashtag is #MROBEER and you can follow us on @AvWeekEvents


DoubleTree by Hilton Hotel & Conference Centre Warsaw
Skalnicowa Street 21

Welcome Reception (June 13)

Foyer / Terrace, Lobby Level

Conference (June 14 & 15)

Universe Ballroom, Lobby Level

Lunch (June 14 & 15)

Universe Ballroom & Foyer, Lobby Level

Refreshments & Table Top Exhibits (June 14 & 15)

Universe Ballroom & Foyer, Lobby Level

Networking Reception (June 14)

Universe Ballroom & Foyer, Lobby Level

Registrations/Badge Collection

As part of your agreement you have a certain amount of delegate places. To use this please register via our website and input the code you have received in email from Anita.

You will be able to collect your -badge from the DoubleTree by Hilton Hotel & Conference Centre Warsaw on:

Tuesday, June 13

6:00 pm - 8:00 pm - Welcome Reception – Foyer / Terrace, Lobby Level

Wednesday, June 14

8:30 am - 5:15 pm - Conference – Universe Ballroom, Lobby Level

Thursday, June 14

8:30 am - 12:35 pm - Conference – Universe Ballroom, Lobby Level

Exhibitor Set up time

Tabletop exhibitors will be allocated a table in the Universe Ballroom which is next to the conference area. Each company will receive one table, 2 chairs and access to power and must display any/all products and promotional items on top of the table (no additional tables, racks, stands etc. can be used). You can bring a maximum of 2 banners, all banners/backdrops must fit behind the table and be no wider than the table itself (L145cm x W45cm x H76cm). Please click here for further guidelines.

Note that the Showcase Exhibition is not open to the public, only to conference attendees. If you are unsure whether or not you have a table top please contact Anita. You will be allocated a table position upon arrive.

Set-Up: You will be able to set up your table from from 7am on Wednesday 14 June. If earlier set up is available we will let you know sooner to the time.


We have secured at exclusive hotel rate at the DoubleTree by Hilton Hotel & Conference Centre Warsaw. Rates start from 505 PLN (inclusive of Breakfast & WiFi) and are available 12 – 16 June 2023.

Click here to book your room.

All rooms are allocated on a first come first served basis so please make your reservation as early as possible to secure a room at this rate.

More Info: https://mrobeer.aviationweek.com/en/plan-your-visit/venue-hotel.html

Warning - Please make the hotel reservations directly with the hotel via the contact links we provide above, not by using an unauthorised third party/booking agency. All other solicitations (many of which are scam sites) are not endorsed or supported by Aviation Week; therefore we ask that you do not book rooms with these companies


We recommend using our appointed shipping contractor, TWI, to arrange your shipment to the venue. Please see shipping instructions here.

For any questions please contact Anita

Dress Code

Networking Receptions – Business casual (no tie required)

Conference – Business Attire

Presentation Slides

Where we have been given permission, the presentation slides from the sessions will be available to download to all attendees after the event. You will be send a feedback survey; on completion you will be able to access the slides.

Press & Recording

Registered journalists will be given access to all conference sessions and all sessions will be filmed so please be aware that anything you do or say may be quoted.


If you require a visa invitation letter please contact Anita with your details.

Special Dietary Requirements

Let  Anita know if you have any special dietary requirements.